Continuing Education FAQs


Continuing Education FAQs

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May I get CE credit hours for teaching a CE course related to the OT profession? How many hours may I claim?

CE Rule 64B11-5.001(10) Allows a maximum of 8 hours per biennium as either the lecturer, or as the author of course materials for the presentation of a CE course or program, academic course, peer-reviewed or non peer-reviewed workshop, seminar, in-service, electronic or web-based course that is directly related to the practice of occupational therapy. Credit may be awarded for the initial presentation of each course or program only; except in the case of the medical errors and laws and rules courses, repeat presentations of the same continuing education course or program shall not be granted credit. Continuing education credit for presentations of either medical errors or laws and rules courses is limited to four (4) credits per biennium. Additionally, continuing education credit for the development and teaching of postsecondary academic courses shall be one (1) continuing education credit per academic course credit.

Can I receive CE credits for courses I am required to take for my employer that are job relevant in my current position as an occupational therapist or occupational therapy assistant, such as in-services, etc.?

You may claim credit for any courses that are “relevant to the practice of occupational therapy”. Continuing Education Rule 64B11-6.001 (b) states that CE credit will be awarded for completion of courses that… “Shall be relevant to the practice of occupational therapy as defined in Section 468.203(4), Florida Statutes, must be offered for the purpose of keeping the licensee apprised of advancements and new development in occupational therapy, and shall be designed to enhance learning and skills consistent with contemporary standards for occupational therapy practice.”

Continuing Education is for the purpose of making one a better OT or OTA “therapist or therapy assistant”, and not necessarily a better “healthcare provider” or “healthcare employee”. PLEASE NOTE: although a course may be “job relevance” does not always qualify it to be “occupational therapy practice relevant”. Sometimes, when it doubt it is best to leave it out- and take a course you are certain is of occupational therapy relevance.

How Do I Become Renewal Ready?

The Department of Health, Division of Medical Quality Assurance, will now review your continuing education records in the electronic tracking system at the time of renewal. It will happen automatically when you renew your license, but it is important that you understand how this simple change will affect the way you renew your license in the future. If the practitioner’s continuing education records are complete, they will be able to renew their license without interruption. If the practitioner’s continuing education records are not complete, they will be prompted to enter their remaining continuing education hours before proceeding with their license renewal. Please click on the following link to Become Renewal Ready.

May I claim continuing education hours as a Level II Fieldwork supervisor?

Yes, according to the Board CE Rule you may claim the following:

64B11-5.001 (11) A licensee may earn up to six (6) continuing education hours per biennium for supervision of a Level II Occupational Therapy or Occupational Therapy Assistant fieldwork student at the rate of no more than three (3) hours per student. To be eligible for the credit, the licensee must participate as the primary clinical fieldwork educator for the student.

To self-submit these hours, login to CE Broker, select “Report CE Hours” and “Supervision Level II” and follow the instructions.

What is considered as Home Study continuing education and how many hours must or may I take?

No more than 12 hours of home study courses are allowed per biennium. Home study education does not include a web-based, satellite transmitted or on-line instruction program that allows or requires the licensee to interact or communicate back and forth with the instructor during the presentation of the program. Home study education is independent study and requires a certificate of completion. One may take up to 12 hours of Home Study, but, you are not required to take Home Study Continuing Education hours. You may take all 26 hours of CE’s as live or as online interactive (live) courses. To find Board approved providers offering such courses, you may search in CE Broker at: www.CEBroker.com. Select the “Live Courses” Tab, and one of the following categories: “Broadcasted Interactive Event” or “Web Based Program”). Interactive courses must be in “real time” and allow the opportunity for interaction with presenter/host.

How many “live” CE hours are required for renewal?

A minimum of 14 “live” CE hours are required, if you take 12 hours of Home Study CE. NOTE: Home Study hours are not required, only “limited” to 12 hours. You are allowed to take all 26 CE hours as “live” hours, if you wish, or as online live interactive courses (in real-time). Interactive courses must allow the opportunity for interaction with presenter/host. To find Board approved providers offering such courses, you may search in CE Broker at: www.CEBroker.com. Select the “Live Courses” Tab, and one of the following categories: “Broadcasted Interactive Event” or “Web Based Program”.

How many continuing education hours must I have for renewal of my OT or OTA license?

26 hours, including 2 hours of a Florida OT Board approved course in Prevention of Medical Errors and 2 hours of a Florida OT Board approved course in Florida OT Laws and Rules.

If you are renewing a license for the first time and were licensed in the second half of the biennium (on or after 03/01/16) you are only required to complete 3 hours of continuing education (2 hours in Prevention of Medical Errors and 1 hour of HIV/AIDS).

If you are renewing a license for the first time and were licensed in the first half of the biennium (03/01/15 – 02/28/16) are required to complete all 26 as stated above, including a HIV/AIDS 1 hour course (for first renewal only) requirement.

May I count continuing education hours I took before or while awaiting for my license to be completed?

No. Continuing education hours can only be credited after one is licensed and within the current biennium dates in which they are taken.

Are online courses considered live or Home study hours, and how many Home Study hours may I take?

Home study education does not include a web-based, satellite transmitted or on-line instruction program that allows or requires the licensee to interact or communicate back and forth with the instructor during the presentation of the program. Home study education is independent study and requires a certificate of completion. No more than 12 hours of home study courses are allowed.

Is it possible to get a hardship extension or exemption for my continuing education and/or license renewal date?

The OT Board does not offer hardship extensions or exemptions. You are required to complete all of your profession’s renewal requirements, including CE’s, in order to renew. NOTE: Continuing education requirements may be completed by Florida OT Board approved providers, AOTA or FOTA providers, or any courses that are “relevant to the practice of occupational therapy”. Additionally, all CE may be completed online, if all your CE’s are interactive online (real time) courses. You may search in CE Broker at www.CEBroker.com. Select the “Live Courses” Tab, and one of the following categories: Broadcasted Interactive Event or Web Based Program. See the FAQ’s at this link for further information: http://floridasoccupationaltherapy.gov/continuing-education-faqs/

How may I become a CE Provider for the OT Board?

  1. Visit the Board Website at this link at the bottom of the page: http://floridasoccupationaltherapy.gov/licensing/ and click on Board Approved Continuing Education Provider to view the Instructions for Requirements and the link to Apply Online. The link will take you to: www.cebroker.com.
  2. Select Organizations and then Providers in the drop-down list.
  3. Next, select Florida Department of Health in the drop-down list on the Provider Suite page.
  4. Select the button titled Apply to Provide CE.
  5. Next, select Florida Board of Occupational Therapy Practice from the drop-down selections.
  6. On the bottom-left of the screen, the applicant will click on View Application Requirements, which will provide the list of items to be submitted with the application.
  7. Next, to begin the application process, select the button titled Apply to Become a CE Provider.
  8. The next screen will start the application process by allowing for establishment of a login, or, if already approved for another Board, may enter previously established login. (NOTE: Deficiencies, course approvals, etc., will only be sent by email to the contact person listed in the application.
  9. From there, the system will provide prompts on completing the application, paying the $250 application fee and submitting the application.
  10. For additional questions or assistance when submitting your application, contact CE Broker at: 1-877-434-6323, by LIVE Chat on their site or by email at: support@cebroker.com

What is the difference in viewing my course history for free or subscribing to the continuing education tracking system?

With a free Basic Account you can view your basic course history, which will list the course name, educational provider name, date of completion and hours reported. It would then be up to you to determine whether all of the courses that have been reported will complete all of your specific continuing education requirements. You can also self-report any continuing education that may be missing. The Basic Account provides all the necessary tools for you to comply with the departments reporting requirements.

A Professional Account (paid subscription) provides you with all of the tracking tools that  CEBroker offers. Your transcript will display what your specific CE requirements are and will calculate what requirements have been met and what may still be outstanding. A Professional Account is a subscription service and is not a requirement but it can be a useful tool in managing your Florida continuing education requirements should you chose to subscribe.

IMPORTANT NOTE: The paramount difference from the Basic Account is the Professional Account (paid subscription) transcript calculates submitted and outstanding continuing education hours within the current licensure biennium dates so you can know what hours are still outstanding. The Basic Account provides only a list of your reported and self-submitted continuing education. It would then be up to you to determine whether all of the courses that have been reported and/or self-submitted will complete all of your specific continuing education requirements within the correct renewal biennium dates.

How will I know what has been reported?

You will be able to view your course history free of charge. Your course history will show all the courses that have been reported.

Do I have to subscribe to CE Broker?

No, subscriptions remain optional. There are a number of services you can receive by subscribing, however, it is optional. You can always search for courses, report your hours, and view your course history free of charge by creating a Basic Account.

Do I have to wait until license renewal to report my continuing education credits to CE Broker?

No, you can report your hours free of charge anytime during the biennium. For more information please visit www.CEatRenewal.com. Please note, if you take a course from a Florida Board approved Provider they are required to report on your behalf. If you take a course from a non OT Board approved provider it is your responsibility to report completion. There may be other ways for you to obtain credit towards continuing education required for license renewal. For specific approved methods of obtaining continuing education for your profession please review your Board rules.

What will happen if I do not have the required continuing education for renewal?

If you do not have the continuing education hours to report, and you cannot renew your license, after the 02/28/2017 expiration date, on 03/01/2017 your licensure status will move to a Delinquent status. In order to renew a Delinquent/Active status license back to a Clear/Active status you will be required to Complete the continuing education requirements and submit a $115 fee ($60 renewal +$55 delinquent fee), IF you are only Delinquent for this one renewal period and if submitted prior to the next renewal period. You cannot work legally on a Delinquent status license in Florida.

When will this change become effective?

Beginning with licenses expiring February 28, 2015, practitioners will be prompted to report continuing education credits during the renewal process.

Why is continuing education being verified at renewal?

Continuing Education is a requirement to renew a professional license. Section 456.025(7), F.S. requires the Department to implement an electronic continuing education tracking system for each biennial renewal cycle and to integrate such system into the licensure and renewal system. The Department has selected CE Broker as the electronic continuing education tracking system.

Can I receive CE credits for courses I have to take for my employer, re: Medicare documentation or Billing regulations, etc.?

You may claim credit for any courses that are “relevant to the practice of occupational therapy”. Continuing Education Rule 64B11-6.001 (b) states that CE credit will be awarded for completion of courses that… “Shall be relevant to the practice of occupational therapy as defined in Section 468.203(4), Florida Statutes, must be offered for the purpose of keeping the licensee apprised of advancements and new development in occupational therapy, and shall be designed to enhance learning and skills consistent with contemporary standards for occupational therapy practice.”    Continuing Education is for the purpose of making one a better OT or OTA “therapist or therapy assistant”, and not necessarily  a better “healthcare provider” or “healthcare employee”.

Can I get Continuing Education credit for Volunteer hours?

Yes, but only up to 6 hours per biennium is allowed. Rule 64B11-5.001 (15) Performance of Pro Bono Services – A licensee may receive up to six (6) hours per biennium of continuing education credit through the performance of pro bono services to the indigent as provided in Section 456.013(9), F.S., or to underserved populations, or in areas of critical need within the state where the licensee practices. In order to receive credit under this rule, licensees must make a written request to the Board and receive approval in advance. One (1) hour credit shall be given for each two (2) hours worked. In the written request, licensees shall disclose the type, nature and extent of services to be rendered, the facility where the services will be rendered, the number of patients expected to be serviced, and a statement indicating that the patients to be served are indigent. If the licensee intends to provide services in underserved or critical need areas, the written request shall provide a brief explanation as to those facts.

How do I find online OT Board approved courses to complete my CE requirements?

To find approved Continuing Education courses, follow these instructions:

  1. Go to www.cebroker.com
  2. Select “Course Search”.
  3. Select “Florida Department of Health”.
  4. Choose the profession “Occupational Therapist or Occupational Therapy Assistant”.
  5. Choose “Self-Study” or “Live”. (Live courses are taken in person or offer live interaction through web-based seminars
    Filter your search results (example):
  6. Subject Area “General”.
    Choose a Delivery Method
  7. Choose “Web-based Program (opportunity for interaction with presenter/host.
  8. Once you have your criteria in, click on the search button and the system will produce a list of approved courses.

If I take a course by a non-approved provider can I submit the information in CE Broker?

Yes. Any hours not reported by a provider, for which a licensee has proof of attendance, can be easily self-reported.

What is a PDU? And what does it equal in regards to ceu’s, contact, or clock hours?

A PDU is a Professional Development Unit. Most often, it is equal to one contact hour. One AOTA CEU is equal to ten contact hours, or ten PDUs. For more clarification on the conversion from contact hours to PDUs when it is not an AOTA CEU course, please go to www.nbcot.org, click on "Certificants" in the left-hand menu, then on "Renewal Guidelines Handbook" in the left-hand menu. The handbook should give you all the information you need for NBCOT’s requirements and how to convert hours.

May I complete all my CEs online?

Yes, if all your CE’s are interactive online courses. To find Board approved providers offering such courses, you may search in CE Broker at: www.CEBroker.com. Select the “Live Courses” Tab, and one of the following categories: “Broadcasted Interactive Event” or “Web Based Program”. Interactive courses must be in “real time” and allow the opportunity for interaction with presenter/host.

Where can I find a list of the Board approved providers for continuing education?

You may go to CE Broker to search for Board approved CE Providers at www.CEBroker.com

What if a continuing education course that I took is not approved by one of the approved providers listed in the rule or listed at CE Broker?

You as a licensed professional can make the determination if a course is acceptable for OT continuing education. Subsection (5) of rule 64B11-6.001, Florida Administrative Code, states that courses and programs not approved shall be approved as appropriate continuing education if said course or program meets the criteria as specified in rule 64B11-6.001. The course shall be relevant to the practice of occupational therapy and must be offered for the purpose of keeping the licensee apprised of advancements and new development in occupational therapy, and shall be designed to enhance learning and skills consistent with contemporary standards for occupational therapy practice. The Board of Occupational Therapy Practice and the staff do not approve individual courses.

How many hours of Prevention of Medical Errors must I take?

Two hours for renewal. Course must be given by a Florida Board of Occupational Therapy Practice approved provider. Even though you may have been required to complete a 2 hour course in prevention of medical errors for initial licensure purposes (prior to July 1, 2016), you must complete an additional 2 hours of prevention of medical errors for each renewal. Course must include: A study of root-cause analysis; Error reduction and prevention; Patient safety; and Contraindications and indications specific to occupational therapy management including medication and side effects.

How long is a contact hour and how does a CEU relate to continuing education hours?

The Board’s measurement for Continuing Education hours is by contact hours. One (1) contact hour  equals a minimum of fifty (50) minutes.  One half (1/2 or .5) contact hours equals a minimum of twenty-five (25) minutes.

I am an OTA currently enrolled in graduate studies to become an OTR, in an accredited program. Will my studies count for any CE requirements, and how do I calculate the hours?

Yes, as long as you are in an approved OT program the courses count. Courses must be “relevant to the practice of occupational therapy”. Your transcripts would be your documentation. Rule 64B11-6.001(4)(b), Florida Administrative Code, states: Courses sponsored by a college or university when providing a curriculum for occupational therapists or occupational therapy assistants shall be awarded 10 hours of continuing education credit per semester hour and shall be verified by official transcripts

Can continuing education hours be carried over from the previous biennium if the therapist has obtained extra hours?

No. Continuing education hours can only be credited within the current biennium dates in which they are taken.  A licensure biennium is the twenty-four month period between expiration dates. All occupational therapists, occupational therapy assistants, and occupational therapy continuing education provider licenses expire on February 28 of every odd year. (2013, 2015, 2017, etc.) It is during this time period that the continuing education requirements must be met for each renewal cycle.

May I take a course that has not been pre-approved by the Board of Occupational Therapy Practice nor sponsored by an approved provider?

Yes. Courses and programs not approved by the Board nor sponsored by an approved provider shall be approved as appropriate continuing education if said course or program meets the same criteria for provider approval. In summary, course must be "relevant to the practice occupational therapy"; given by appropriate educators, with experience and credentials relevant to the course or program’s subject matter; documentation obtained regarding the course educational goals, objectives and teaching methods; and receipts, vouchers, certificates, or other papers documenting proof of completion and proof of the number of the contact hours awarded. See 64B11-6.001(5), F.A.C.

I am in an ongoing higher OT education program, may I get continuing education credit for my courses?

Yes. Courses sponsored by a college or university when providing a curriculum for occupational therapists or occupational therapy assistants shall be awarded 10 hours of continuing education credit per semester hour and shall be verified by official transcripts.

May I obtain CE credit for courses offered by FOTA or AOTA?

Yes. According to the Board Rules courses offered by the Florida Occupational Therapy Association (FOTA), the American Occupational Therapy Association (AOTA) and occupational therapy courses, meeting the rule criteria, and provided by an education program approved by the Accreditation Council for Occupational Therapy are approved for continuing education credit by the Board. Per 64B11-6.001(4), F.A.C. Continuing Education Program Approval.

What are the requirements regarding Home study?

Twelve (12) hours of home study per biennium are allowed. Home study education is independent study and requires a certificate of completion. Home study education does not include a web-based, satellite transmitted or online instruction program that allows or requires the licensee to interact or communicate back and forth with the instructor during the presentation of the program.

May I get continuing education credit hours by attending the Board of Occupational therapy meetings?

Yes. A maximum of eight contact hours may be awarded per biennium for attendance at board meetings.

Must all online courses be counted as home study hours?

No. If a course is an interactive course, it is not limited to being counted as home study hours. Home study education does not include a web-based, satellite transmitted or online instruction program that allows or requires the licensee to interact or communicate back and forth with the instructor during the presentation of the program. You may search in CE Broker for “Web-based Program (opportunity for interaction with presenter/host)”.

Must I send all continuing education paperwork to the Board office?

No. Keep all proof of continuing education requirements in a personal file. If you are selected for a random audit you will be requested to send copies of continuing education information. If you take a course not given by a Florida OT Board approved CE provider, you may self-submit your hours into CE Broker.  If you take a course by a Florida OT Board approved CE provider, they are required to report your CE course completion credits to CE Broker and are requested to do so within 90 days of course completion. If at that time you do not see credits posted to your records, please contact the CE provider.

May I obtain continuing education credit for supervising a student completing their Fieldwork Experience?

Yes. A licensee may earn up to 6 continuing education hours per biennium for supervision of a Level II Occupational Therapy or Occupational Therapy Assistant fieldwork student at the rate of no more than 3 hours per student. The licensee must be the primary clinical fieldwork educator for the student. Documentation shall include verification provided by the school to the fieldwork educator with the name of the student, school, and dates of fieldwork or the signature page of the completed student evaluation form. Evaluation scores and comments must be deleted or blocked out.

If I take a course by a Board approved provider, do I submit the information in CE Broker?

No. Florida approved CE providers are required to report your CE course completion credits to CE Broker and are requested to do so within 90 days of course completion. If at that time you do not see credits posted to your records, please contact the CE provider.

How may I be exempt from continuing education requirements?

There are two exemptions allowed for continuing education requirements. One is for the person licensed in the second half of the biennium. They are exempt from continuing education requirements for that biennium, except for the 2 hours prevention of medical errors course and the 1 hour HIV/AIDS education until the beginning of the next renewal, at which time they must begin collecting their continuing education requirements for the next renewal. See 64B11-5.001, F.A.C. for further information. Two, a licensee who is the spouse of a member of the Armed Forces of the United States is exempt from all licensure renewal provisions for any period of time in which the licensee is absent from the State of Florida due to the spouse’s duties with the Armed Forces. The licensee must document the absence and submit copies of the spouse’s military orders/status to the Board. See 64B11-5.0065, F.A.C..